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UCPath: Counting Down to Friday’s ‘Go-Live’

By Dateline Staff on September 24, 2019 in University

At long last, UCPath is coming to UC Davis, UC Davis Health and the Davis-based UC Agriculture and Natural Resources — this Friday (Sept. 27).

It’s a brand-new, systemwide payroll and personnel system, and you’ll have some set-up tasks to complete the first time you log in. Remember, you must be enrolled in Duo multifactor authentication to have access to UCPath. Once you get through Duo and into UCPath, here’s what you'll be asked to do:

  • Set up five security questions — They help verify your identity and prevent unauthorized access or changes to your financial, health benefits or personal information.
  • Complete a questionnaire — It’s voluntary, allowing you to self-identify as to veteran and disability status, race, ethnicity, gender identity and sexual orientation. You can “decline to state” for any question, though this information provides important data about UC employee diversity and informs UC’s efforts to create an inclusive environment.

With that out of the way, here are some suggested things-to-do:

  • Make changes to your personal information.
  • Check your vacation and sick leave balances — Compare them to the balances on your last earnings statement (which you access in At Your Service Online) to ensure they transferred correctly to the new system.
  • Sign up for (or update) your direct deposit information — New in UCPath, you can designate direct deposits to up to three financial institutions (instead of just one).

First paydays in UCPath

Earnings statements will generally be available in UCPath the day before payday. For our first paydays in UCPath (Oct. 1 for employees who are paid monthly and Oct. 2 for employees who are paid bimonthly), you can look for your earnings statements in UC Path on the following dates:

  • Sunday (Sept. 29) for monthly payroll
  • Monday (Sept. 30) for bimonthly payroll

Statements will have a new look and new employee IDs, but will no longer show your vacation and sick leave balances (you can see them in UCPath). Here are samples of the new earnings statement format:

Don’t have direct deposit? Wondering why your paper paycheck is no longer available on campus? Because, from now on, they are going in the U.S. mail, on payday, sent from a processing center in Arizona to home addresses — meaning you could be waiting five or more days for your check to arrive.

You can avoid the delay by signing up for direct deposit — and you can do that once UCPath goes live. (But, regardless, you’ll be too late to keep your Oct. 1 or Oct. 2 check from going in the mail).

Another option: The new UC Pay Card — a debit card that you can get without establishing a bank account. The UCPath Center will load your earnings onto your card every payday (with funds available that day) and you can use your card anywhere Visa cards are accepted. The ADP payroll services company will issue personalized UC Pay Cards at no charge to the employee. And, there will be no fees to use the cards at in-network locations.

The earliest you can sign up for a pay card is this Friday (Sept. 27), in UCPath. You’ll need to complete a consent form and provide a social security number. Your card will not be available for the Oct. 1 and 2 paydays.

Paycheck issues? Consult with your department or UCPath Service Channel.

Planning ahead

  • W-2s for 2019 — You will receive two, one via At Your Service Online for earnings before UCPath, and one in UCPath for the rest of the year.
  • Benefits enrollment — We will now use UCPath, when starting work at UC Davis and when going through open enrollment each year. (This year’s open enrollment will be Oct. 31 to Nov. 26.)

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About the author(s)

Dateline Staff Dave Jones, editor, can be reached at 530-752-6556 or dljones@ucdavis.edu. Cody Kitaura, news and media relations specialist, can be reached at 530-752-1932 or kitaura@ucdavis.edu.

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